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Date: Mon, 21 Sep 1998 18:48:03 +0100
To: britdisc@csv.warwick.ac.uk
From: Simon Church <SimonChurch@sdc1.demon.co.uk>
Subject: BUF AGM & EGM
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Attached below is the text of the minutes for the AGM of
the BUF which was held at Eastbourne. 
(Anyone who wants an easier to read version e.g. Word document or RTF file let
me know and I can e-mail it to you)

--------------------------------------------

To let you know, there will be an EGM (Extraordinary General Meeting) of
the BUF to be hed at the nationals to discuss three main topics:

i) The election of the unelected BUF officials, namely:

Treasurer
Director of Competitions
Masters co-ordinator

ii) What to do in the face of the dissolution of the BFDF

iii) What can be done to improve the standard of Ultimate at national
level (eg changing the tour structure etc)


I would ask anyone who has any interest at all in any of the above three
topics to come to the EGM (which is always more fun/interesting than an
AGM).  It will be held at:

BUF EGM
Saturday 26th September, 8pm,
28B Blenheim Road, Westbury Park, Bristol, BS6 7JP 
(Ian Stebbings flat - phone 0117 9095162)

If you have any items you feel should be added to the agenda, please
contact the new BUF secretary - Ben Ravilious.

-------------------------------------------------

Minutes of the Annual General Meeting of the British Ultimate Federation held
on Friday 11th September 1998 at the Sandford Room, The Saffrons, Eastbourne


Present:Kevin Lowe (Youth Co-ordinator/Chevron AF) ChairIan Scotland (National
Director/Red)Jon Hope (Publicity/Catch 22)
Tara Jewell (Womens Co-ordinator/Bliss)
Dan Grayson (Druids)
James Spicer (Sneeekys)
Harry Golby (Chevron AF)
Ben Ravillious (Red)
Sammy Neilson (Chevron AF)
Simon Church (Secretary/Red) Secretary
John Phillips (Violently Happy)
Simon Moore (Headrush)
Simon Weeks (Student Co-ordinator/Phat Eds)
Chris Hughes (Druids)
Laura Pearce (Bliss)

Meeting came to order at 8.20pm

As an extra addition to the agenda, Sam Neilson requested to read a prepared
statement regarding the British Flying Disc Federation, at the start of the
AGM as the contents of the statement may affect decisions to be taken during
the AGM.

Statement on the Future of the BFDF.

"It has been proposed to formally wind down the operations of the British
Flying Disc Federation (BFDF) as there are insufficient people to sustain the
organisation or its projects. While those who are currently in office still
believe that there is an important role for such an umbrella organisation for
Disc Sports, collectively we feel we are unable to commit sufficient time and
energy to maintain its vital functions. For this reason, we intend to gather
together all the associated BFDF materials so that the organisation may be re-
born at a future date as and when deemed necessary. We would like to lodge a
matching set of these materials with both the BUF and BDGA.

It has been suggested that a sensible arrangement might be for the BUF and
BDGA to retain a single Liaison Officer who could assist with joint Marketing
and Development ventures. Arrangements for such a post should be co-ordinated
by the National Directors of the BUF and BDGA.

The BFDF AGM scheduled for 26 September 1998 in Bristol (to coincide with the
BUF Outdoor Nationals) will deal with the formal dissolution of the BFDF."

Action: It was decided to discuss the implications of the changes to the BFDF
at an EGM to be held in Bristol during the Nationals on Saturday 26th
September.

1.      Officers Reports

GB Masters team         -       Post is vacant.  A mixed nationals team went
to the Worlds, they came last but had a good time!
GB Juniors team                 -       Not present.  Kevin reporting for
Patch explained that he was standing down from the post.  Overall the juniors
had performed well at the Worlds in USA and came 4th.
GB Womens team  -       Overall it was felt that the training for the women
had worked O.K.  They had not won much in the USA but had played hard.
Open team               -       The playing had had some good points, although
there was problems during the Venezuela game where an aggressive incident
involving a player from either side had occurred.  Overall GB had not done too
well, but the experience gained by the players was good for the future.  It
was felt that the present system of choosing the GB squad should be retained.
Si Hill was standing down.
S/E Regional            -       No report
S/W Regional            -       No report.
Midlands                        -       The Leicester summer league had worked
quite well with players coming down from as far away as Sheffield, and that
overall it had been a good year for Ultimate in the Midlands 
Northern                        -       The Ultimate scene in Scotland was
going on well, with attempts being made to introduce a student teams league,
as well as an effort to have a mini league in the north (Leeds, Sheffield &
Manchester)
Students                        -       Any students league would have to be
arranged on a regional basis, and it was felt uncertain whether weekly games
could be certain.  The hold up to development was difficulties in funding as
Ultimate was not recognised by BUSA, and this was a direct result of Ultimate
still not being recognised by the Sports Council.  It was requested that a
letter of support and introduction from the BUF on headed paper be created to
be available to anyone trying to gain recognition and set up a club at a
college or university.  Action: the BUF secretary to create such a letter
Masters                 -       No report
Youth                   -       It had not been a great year with a number of
youth teams folding due to involved teachers moving jobs and other related
reasons and there had been no junior outdoors this year.  On the positive side
there were a few more under 14 sides starting up and a total of 12-14 junior
teams.  It was also acting as a good feed to student teams leading to a
general improvements in standards at this level.
Womens                  -       The numbers seem to be growing and overall
things were going quite well.  The problem was getting women into Women's
Ultimate and more overall growth in this area was required.  The Womens tour
was still not feasible due to the present numbers playing.
Competitions Director   -       Not present, but a report sent in reinforced
the importance Si Hill felt should be placed on trying to separate indoor and
outdoor tournaments and have a DOC for each.
Publicity                       -       There had been quite a bit of media
awareness raising which had been of benefit to the sport but hadn't provided a
direct increase in the intake of new players/teams.  There had been several
contacts regarding assistance required in the form of stuff to promote the
sport which of course there is in abundance.  The big scheme at present was
the proposal to promote the sport via the World Clubs next year in St Andrews.
The proposal was to make the event a fund-raising opportunity where individual
players could raise money via sponsorship forms for the Big Issue Foundation
(Scotland).  This would result in expected wide publicity for both the sport
and the charity angle and was felt a good idea.  It was commented that it
would be a good idea to look at contacts within the forthcoming Digital TV
networks where a higher demand for more sports was likely.
Secretary                       -       Overall it had been a quiet year, with
things ticking along nicely.  Keeping the contact details up to date had
seemed to work easier with using the WEB pages and database there, although as
ever it was difficult to keep up to date details for student clubs.
Treasurer                       -       Sent apologies - see the finance
section.
National Director               -       Scott just referred people to the
comments made in the article in the most recent Ultimatum

2.      Election of Officers

A proposal was raised to scrap the regional co-ordinators posts as it was felt
that at present these positions were not working effectively in the manner
originally envisioned and were at present unnecessary.  Chris Hughes proposed
and Simon Moore seconded.  The motion was passed unanimously.
Action:  All regional co-ordinator posts to be dissolved 

Treasurer               -       postponed to EGM
Secretary               -       Ben Ravilious
Publicity               -       Jonathon Hope
Womens                  -       Tara Jewell
Youth                   -       Kevin Lowe
Masters                 -       postponed to EGM
Students                -       Dave Barnyard
Tournaments             -       postponed to EGM
National Director       -       Laura Pearce
President               -       In abeyance.

3.      Finance

A financial report would be ready for the EGM at the nationals, overall it was
expected to break-even this year.

4.      A.O.B.

5.      Date of Next Meeting

It was decided to hold an EGM to discuss matters relating to finance, the BFDF
and Ultimatum.  The EGM to be held on Saturday 26th September at 8pm at the
Nationals in Bristol.

6.      Toast to the Spirit of the Game.

This was led by Scott, and the meeting closed at 9.47pm

-- 
Simon Church