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Date: Sat, 24 Feb 2001 01:17:45 +0000
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From: Wayne Retter <druid#6@phidelta.demon.co.uk>
Reply-To: Wayne Retter <wayne@phidelta.demon.co.uk>
Subject: How to pay for/budget a tournament? {was....}
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Peter Connor wrote:
>What are the possibilities for tour events (and others) following
>what seems to be the European practice of having a team fee for
>entering tournaments combined with an additional personal fee for
>each player.
I'll start with my "credentials":
* player - at least 4 European/International tournaments a year for the
last 6 years;
* TD - at least 4 UK events each year for at least the last 4 years;
* administration - u8c member 1997-2000
* a tendency to be over-cautious/pessimistic, hoping to not overlook any
potential pitfalls in a plan
but there's a good chance I've missed something important...
Any ideas on a vague strategy for which part of the running costs you'd
hope each part of the fee would cover? It seems to me that most of the
player fees in European tournaments covers "extras" that are directly
related to expected numbers of players.
Many of these per person "extras" aren't (yet) a part of the UK
tournament.
Obviously the maths of "team fee = total costs/no of teams" is dead
simple, and tends to be used in the UK.
and what are "total costs"?
from personal experience:
BUF tournament tax;
admin costs;
fields;
toilets;
showers;
trophies;
discs;
party (venue, DJ, etc);
first aid cover;
massage;
on-site food.
things that you see most often incorporated into a player fee:
individual gifts (discs/shirts/waterbottles...)
accommodation
the priority is subject to debate (on-site food or party or first aid
cover?) depending on who you ask, but some of the little luxuries (like
trophies and discs) are a lot easier to arrange than some the essentials
(like first aid cover)
However, not many of the above costs
Here's a good place to stop, unless you'd like to track the rambling
maths of an experienced TD...
... if you're still with me:
Assume the equation above works out to a cost of £70.00 per team.
split this £70.00 to being a "team fee" plus "X player fees" for an
"average" sized team.
What's X? 10 would be reasonable? and convenient!
That could give us a £20.00 "team fee" and £5.00 "player fee"
so,
* ironman team would pay 20.00 + (7 * 5.00) = £55.00
[£7.86 each]
* average sized team of 10 would pay 20.00 + (10 * 5.00) = £70.00
[£7.00 each]
* wholesale subs team would pay 20.00 + (14 * 5.00) = £90.00
[£6.43 each]
That means the bigger teams are actually paying less per capita ???
(Sudden thought - could student teams get their universities to cover
the team entry fee part? If so, I'd be more inclined to argue louder for
adopting this fee strategy)
Also, as Kev Lowe mentioned, how many teams know how many players they
will be bringing to a tournament at the time at which you need to pay
your entry fee? OK, so you pay a minimum fee (eg team + 8 players). But
then there's all the hassle of collecting the extra money for the extra
players. And what do you do about the player that's only around for one
day, or happens to be otherwise occupied but local, so swings by for one
game...
I'm not trying to squash the idea, just throwing in a little more
thinking... from the angle of a TD that intends not to make a loss, but
not to fleece people stupid... so I've probably missed something...
I haven't missed:
* that two teams totalling 20 players still pay a total of £140.00,
whether it's teams of 7 and 13, or two teams of 10.
* or that if all teams bring more than the average 10 players, the TD is
on to a winner,
* the counter-argument: if the total players is less than the budgeted
average, the tournament is likely to make a loss, and put the TD off
ever doing another!
Maybe my starting theory is incorrect - trying to re-assign £70.00 to an
"average" size team?
and what is the real value of X? Until someone (other than the already
hassled TD!) does some real record keeping on attendance at tournaments
(believe me, rosters don't do this!) we can only guess!
Hope it helps,
Wayne Retter
----------------------------------------------------------------
Wayne Retter
mobile: 07970-903420
w.retter@bigfoot.com
office: 01737-273655